GOV
W-2 Reporting Specifications
Reporting specifications for employers or payroll companies that need to file W-2 forms with the Collector of Revenue
Overview
These W-2 specifications are for any employer or payroll company who wants or needs to file W-2 forms electronically with the Collector of Revenue. It's required from businesses that have 100 or more employees in the City of St. Louis, and recommended for all other employers. The W-2 forms should be filed with a W-3 form.
Filing Requirements
Files should be submitted on a CD or Flash drive as a flat text file, using the ASCII character set. Each record on the file should be 512 characters in length, followed by a carriage return/line feed (CR/LF) combination.
Delivery Address
Media should be mailed/delivered to:
Gregory F.X. Daly - Collector of Revenue
Earnings Tax Division - Room 410
1200 Market Street
Saint Louis, MO 63103
W-10/P-10 Reporting Specifications
Payroll companies filing for multiple employers are encouraged to file forms W-10/P-10 using scan line specifications for automated processing. Please contact the Collector of Revenue's Information & Technology Department at 314-622-4221 for specifications.
Record Specifications
| Position | Field Name | Length | Comment |
|---|---|---|---|
| 1 - 2 | Record Type | 2 | Constant 'RA' |
| 3 - 11 | Submitter EIN | 9 | Numeric |
| 12 - 37 | Filler | 26 | |
| 38 - 94 | Submitter Name | 57 | |
| 95 - 512 | Filler | 418 |
| Position | Field Name | Length | Comment |
|---|---|---|---|
| 1 - 2 | Record Type | 2 | Constant 'RE' |
| 3 - 6 | Tax Year | 4 | Numeric |
| 7 - 7 | Filler | 1 | |
| 8 - 16 | Employer EIN | 9 | Numeric |
| 17 - 39 | Filler | 23 | |
| 40 - 96 | Employer Name | 57 | |
| 97 - 512 | Filler | 416 |
| Position | Field Name | Length | Comment |
|---|---|---|---|
| 1 - 2 | Record Type | 2 | Constant 'RW' |
| 3 - 11 | Social Security Number | 9 | Numeric |
| 12 - 187 | Filler | 176 | |
| 188 - 198 | Wages, Tips, Other Comp | 11 | Numeric |
| 199 - 286 | Filler | 88 | |
| 287 - 297 | Deferred Comp, Sec. 401 | 11 | Numeric |
| 298 - 308 | Deferred Comp, Sec. 403 | 11 | Numeric |
| 309 - 319 | Deferred Comp, Sec. 408 | 11 | Numeric |
| 320 - 330 | Deferred Comp, Sec. 457 | 11 | Numeric |
| 331 - 341 | Deferred Comp, Sec. 501 | 11 | Numeric |
| 342 - 512 | Filler | 171 |
| Position | Field Name | Length | Comment |
|---|---|---|---|
| 1 - 2 | Record Type | 2 | Constant 'RS' |
| 3 - 9 | Filler | 7 | |
| 10 - 18 | Social Security No | 9 | Numeric |
| 19 - 33 | First Name | 15 | |
| 34 - 48 | Middle Name | 15 | |
| 49 - 68 | Last Name | 20 | |
| 69 - 72 | Name Suffix | 4 | |
| 73 - 94 | Location Address | 22 | Attn, Room #, etc. |
| 95 - 116 | Street Address | 22 | |
| 117 - 138 | City | 22 | |
| 139 - 140 | State Abbreviation | 2 | |
| 141 - 145 | Zip Code | 5 | |
| 146 - 275 | Filler | 130 | |
| 276 - 286 | Missouri Taxable Wages | 11 | Numeric |
| 287 - 307 | Filler | 21 | |
| 308 - 308 | Tax Type Code | 1 | Constant 'C', if City wages and withholding in col. 309-330, else space |
| 309 - 319 | St. Louis Taxable Wages | 11 | Numeric |
| 320 - 330 | St. Louis Tax Withheld | 11 | Numeric |
| 331 - 337 | Filler | 7 | |
| 338 - 340 | Stock Options Code | 3 | Constant 'STK' if reporting stock options in col. 341-351,else spaces |
| 341 - 351 | Stock Option Amount | 11 | Stock option amount included in col. 188-198 on RW record |
| 352 - 512 | Filler | 161 |
Notes
- Record types other than 'RA', 'RE', 'RW' and 'RS' may be present but are not processed.
- An 'RS' record should immediately follow its related 'RW' record.
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